RTTUZYUW RHOIAAA0001 3621344-UUUU--RHSSSUU. ZNR UUUUU R 281344Z DEC 18 FM COMNAVPERSCOM MILLINGTON TN//PERS2// TO AIG 9226 INFO COMNAVPERSCOM MILLINGTON TN//PERS2// BT UNCLAS //N01000// SUBJ/PAY AND PERSONNEL INFORMATION BULLETIN 18-22// SECINFO/-/-// MSGID/GENADMIN,USMTF,2008/COMNAVPERSCOM MILLINGTON TN// GENTEXT/REMARKS/1. PASS TO CO, XO, SEL, ADMINOFF, PERSOFF, CCC/NC, AND DISBO. THIS MESSAGE TARGETS PERSONNEL, ADMINISTRATIVE, DISBURSING, AND PASS OFFICES REGARDING CURRENT PAY/PERSONNEL ISSUES FOR BOTH ACTIVE AND RESERVE PERSONNEL. 2. ISSUE 182201: SOP CHANGES SUMMARY - NOVEMBER 2018 A. General Comments: As part of the update process 2018 NAVADMINs thru 292/18, less NAVADMINs 270/18, 266/18, 264/18 and 242/18, which had not been issued before the preparation of this update, PPIBs (thru 18-21), MPAs (thru 37-18), NPPSC OPS Alerts and other Pay/Pers community feedback/ updates were reviewed to identify additional reference documents and procedural changes/work arounds required for the existing SOPs. Changes/updates with the most significant impact to the SOPs and PAYPERS community include: 1. Interactive PAYPERS SOPs back on-line. In January 2018 DISA issued a security patch, DISA Advisory Message (DAM) 18-0001 Security Update, that impacted ability of users to connect to .swf/Adobe Flash based content (MPTE supported PAYPERS SOPs). The SOP source code has been rewritten in an HTML5/Javascript format that enables the SOPs to be expressed with the full functionality and user experience that existed previously. The SOP library can be accessed from the PERS-2 homepage: https://mpte.navy.deps.mil/sites/npc/pers2/SitePages/Home.aspx and can be viewed using a variety of browser options (IE11, Edge, Firefox, or Adobe Chrome). Caution, if while attempting to access the interactive SOPs on the PERS 2 site in IE11 and the SOP page comes up blank or only partially populates, please apply the following remediation: Open Internet Explorer Press the Alt key, then press the 'T' key Choose Compatibility View settings from the menu Be sure that deps.mil IS NOT in the Compatibility View Box. If it is, click to remove. Place a check in the box for Display intranet sites in Compatibility View Click Close Exit from IE completely, restart and go back to the SOPs on the PERS 2 portal again and the SOPs should open. Some PAYPERS users have begun accessing the SOPs and provided useful feedback. Any questions, comments or concerns regarding the functionality, user experience or content of the SOPs are welcome and can be submitted to: Wayne Ross, SUPV Management Analyst, Standards & Metrics Branch, PERS-211 E-mail: wayne.ross@navy.mil; Phone: (901) 874-2179; DSN: 882-2179 B. Forthcoming PAYPERS Policy/Procedure Updates 1. RED and DA Update An OPS Alert regarding RED/DA has been issued and can be reviewed in the November 2018 SOP Update OPS Alert Section (see below) Additionally, an approved RED and DA Sailor Self Service User Manual (NSIPS Smart Sheet) is posted to the NSIPS Splash Page under “What’s New for You”. The User Manual is extremely comprehensive and has been integrated into individual step flow within the RED_DA SOP to assist users in navigating NSIPS RED/DA when processing updates to the Service Member’s DD 93 (RED) or NAVPERS 1070/602 (DA). 2. NPPSCINST 1000.1D Transaction Online Processing System Guidelines is still in routing for approval. The revision will update the NPPSCINST 1000.1C, issued 16 Nov 2016, and provide updated, current TOPS guidance to the PAYPERS community and especially CPPAs. C. What's New for You - NSIPS 1.4.15.0 Release Overview New functional changes in NSIPS were released the weekend of 17/18 November. System enhancements and deployment of new functionality include: 1. Blended Retirement System (BRS) – The timeframe to elect Continuation Pay has increased from six months to one year before the member reaches twelve years of service. 2. Electronic E-leave – Military Parental Leave Program (MPLP) replaced maternity, parental and adoption leave types. Also review MPM CH-65 updates to respective MPM 1050-400 series articles regarding same subject (see below). 3. Enhancements made to Enlisted Advancement Worksheet (EAW) prior to Pilot scheduled for January - March 2019. Note: Commands will continue to use the current manual paper EAW (NETPDC 1430/3) as the official document for advancement eligibility until directed otherwise. D. November OPS Alerts 1. Subject: OPS ALERT - RED and DA Sailor Self-Service User Manual - New BLUF: NEW RED AND DA SAILOR SELF-SERVICE USER GUIDE DISCUSSION: NSIPS Change Management and PERS-22 has created a very detailed RED/DA User Guide as well as a spreadsheet with feedback from the RED/DA Focus Group addressing issues with RED/DA. The RED/DA User Guide will assist the end user with navigating NSIPS RED/DA to complete RED/DA updates. If users find any issue(s) not addressed by the focus group or outlined in the User Guide, please contact NPPSC Personnel Officer ASAP so that the issue(s) can be resolved, and the user guide updated. BOTTOM LINE: Ensure the User Guide is disseminated to CPPAs/Customer Commands. Note 1: The RED and DA Sailor Self Service User Manual has been integrated into individual steps within the RED_DA SOP. The RED_DA SOP also addresses recent DFAS changes regarding Secondary Dependency request, approval and annual recertification processes contained in MPA 24/18 that occur outside the NSIPS RED/DA workflow. Note 2: Refer to SOP Updates August 2018 Subject: OPS ALERT - Updated Submission Process for Secondary Dependency Request for additional information, as necessary. 2. Subject: OPS ALERT - 30 Day Late Letter for Pay and Personnel Transactions Cancellation BLUF: 30-DAY LATE LETTERS FOR PAY AND PERSONNEL TRANSACTIONS ARE HEREBY CANCELLED Reference: CO, NPPSC ltr Ser 5000 Ser N00/545 of 26 Nov 2018 Subj: 30 Day Late Letter for Pay and Personnel Transactions Cancellation DISCUSSION: While Late Letters are no longer required, you should take every opportunity to remind Commanding Officers and CPPAs that swift and accurate execution of Sailor Pay and Personnel actions depends on timely and complete command input. The PAYPERS SOPs are in the process of being updated to remove the 30-day Late Letter requirement. 3. Subject: OPS ALERT - Removal of SDAP Fiscal Year Restrictions BLUF: FISCAL YEAR RESTRICTIONS FOR SDAP HAVE BEEN REMOVED DISCUSSION: In the past there was a fiscal year restriction that did not allow the PSD to cross over FY boundaries, but with the release of NAVADMIN 139/18, the FY Boundary was removed. BUPERS 328 has been receiving a lot of SDAP back pay requests from PSDs that fall within the 8-month time frame that they are actually authorized to process. BUPERS 328 has been informing customer commands of this change because there has been an increase in SDAP back pay requests, so this OPS Alert is to inform customer commands that they are able to process SDAP back pay requests within the eight-month timeframe. Paragraph 6 of NAVADMIN 139/18 references the SDAP Processing Timeline: “PSDs may start the SDAP of a Sailor up to eight months retroactive to the date of the command SDAP memo. SDAP requests that are greater than eight months must be submitted to BUPERS-328 and will require a letter signed by the Immediate Superior in Command of the command explaining why the SDAP of the member was not processed in a timely manner. Payments will be determined by BUPERS-328." The SDAP SOP has been updated to reflect the relaxation of the former FY SDAP restriction, consistent with NAVADMIN 139/18. 4. Subject: OPS ALERT - Travel Advance Liquidation BLUF: VERIFY AND APPLY TRAVEL ADVANCES TO TRAVEL CLAIM SETTLEMENTS. BACKGROUND: Travel advance liquidation continues to be a high priority. Travel advance liquidation is a major part of the travel claim process and can be considered a debt owed until liquidated. There are currently over 30,000 travel advance line items outstanding over the previous five years. Some of the reasons for these outstanding items are due to: no travel claim settlement being submitted, advances not being applied to settlements, advance Line of Accounting (LOA) applied incorrectly or other reasons. Travel offices have to ensure all advances paid on each order are applied on the initial settlement. Travel examiner and auditors must review the steps listed in the SOP to ensure RAVC and/or the three WINIATS databases are reviewed upon processing a travel claim. This review is to ensure all travel advances paid to the Sailor are applied to the initial settlement. If you are settling a claim where the timeframe covers more than a year additional steps need to be taken to ensure all advances are liquidated. These steps must include, but not limited to, review of all three WINIATS databases, review of EDA, or any other system which reflects travel payments. If your travel office does not have access to EDA contact NPPSC Fiscal Department to request assistance to gain access to EDA. The travel examiner and auditor are the two main JTR compliance roles within the travel claim process with specific internal control action responsibilities to ensure travel advances are properly applied. The examiner and auditor need to ensure all steps are being properly followed to ensure "all" advances are being applied correctly. The review is not just on the amount of the advance but also on the LOA data. 5. Subject: OPS ALERT - Avail Class Code & Definitions and Avail Remarks BLUF: UPDATE TO AVAIL CLASS CODE/DEFINITIONS, REMARKS AND SUBMISSION METHODS DISCUSSION: MILPERSMAN 1306-1702 was published 07 Nov 18. This article breaks down each availability report (AVAIL) class code, definition, and submission method(s). Navy Standard Integrated Personnel System (NSIPS) AVAIL class drop down/selection has not been updated, therefore these definitions will not match the MPM article. Until such updates are implemented, please disregard NSIPS when submitting AVAILs and use MILPERSMAN 1306-1702 and NPC website to determine which class AVAIL to use. Use of the DS AVAIL in this recently published article has changed. NAVADMIN 118/18 was released on 14 May 18, stating "effective 01 Jun 18, PACT Sailors will be designated based on their selection of a prioritized job in a rating for which they are qualified." Under MILPERSMAN 1306-1702 NSIPS users at Personnel Support Detachments (PSD), My Navy Career Centers (MNCC), and personnel offices onboard commands without a servicing PSD or MNCC submit the DS AVAIL when a member becomes designated and/or frocked/advanced from a Navy Wide exam, when the billet is not available onboard. Currently the DS AVAIL is also being entered by the Enlisted Community Managers (ECM) in EAIS for BUPERS Orders to be issued by applicable order writer in the Enlisted Detailing community for Sailors approved for rating designation. This is an ongoing process that currently does not require AVAIL submission by NSIPS users at PSDs, MNCC, or personnel offices. Revised MILPERSMAN 1306-1704 was published 15 Nov 18. This article provides guidance on AVAIL remarks. Of note, Naval Education and Training (NETC) is working to ensure the correct information is received to help with order writing for student graduates and non-graduates. A new need has come up that would greatly help determine the right assignment for National Call to Service (NAT) Sailors to be assigned into the active reserves when departing from a training command to include recruit training. These Sailors are identified as branch class 32 with a special indicator (SPI) code of 3 in their enlisted master record. Please ensure AVAIL remarks for graduation and non-graduation AVAIL class codes R, I (when it becomes valid), J, K, L, and N for NAT Sailors provides the Naval Operations Support Center (NOSC) name and unit identification code (UIC) as reflected in their NAVCRUIT 1110/112 or NAVCRUIT 1133/52 record. These forms can be found in the Sailor's BUPERS Online (BOL), which is a required access of Command Pay/Personnel Administrator (CPPA). Example of AVAIL remarks for NOSC information include: NOSC - Miami Florida UIC: 61927. Note 1: Refer to SOP Updates August 2018 Subject: OPS ALERT – AVAILS for additional information Note 2: Also review MPM CH-65 updates to respective articles (MPM 1306-1700 series) regarding same subject 6. Subject: OPS ALERT - Integrated Disability Evaluation System (IDES) Final Out-Processing Complete (FOPC) Date/Final DD 214s BLUF: PSDs ARE REQUIRED TO PROVIDE IDES FOPC DATE AND FINAL DD 214s TO TSC NORFOLK IDES CELL DISCUSSION: OICs/Directors are reminded of the importance of their staff providing the FOPC date and final DD 214's for all IDES cases. Since the implementation of the electronic DD 214, fewer and fewer DETs are providing the required FOPC date and a copy of the Final DD 214 to the TSC Norfolk IDES Processing Cell. Both of these items are required for the IDES Cell to update the Veterans Tracking Application (VTA) to effect the stoppage of the 45-day Transition Phase processing clock. If you have any questions, please contact Ms. Carol Michael at carol.michael@navy.mil E. General Information. Information disseminated in the month of November with potential PAYPERS relevance but with no direct SOP impact include: 1. MILITARY PAY ADVISORY (MPA) 33/18 GUIDANCE FOR BAS II TRANSACTIONS AND SUBMISSION TO DWOWS. Although not directly related to the Meal Deduction SOP, this MPA is being issued to provide guidance on how to submit DWOWS cases for BAS II. Refer also to PPIB 18-20 BAS Type II Submission Procedures, which were referenced in last month’s SOP update. 2. MPAs 34/18 and 35/18 MPA ICO NOCAL WILDFIRES EVACUATION LOA'S. The purpose of these messages was to disseminate the Lines of Accounting Classifications (LOAs) to be utilized in processing evacuation order travel payments. Due to the short duration impact of these type messages, they are not routinely added to the Travel SOP reference listing. Again, as with the Hurricane Florence situation in September, continue to remind CPPAs and commands the importance of RED/DA updates when there are changes. 3. MPA 36/18 THRIFT SAVINGS PLAN (TSP) CONTRIBUTION LIMITS FOR CALENDAR YEAR 2019 4. MPA 37/18 BLENDED RETIREMENT SYSTEM (BRS) AUTOMATIC REENROLLMENT EFF 01 JAN 19 5. NAVADMIN 274/18 DELAYED DEPENDENT TRAVEL FOR SAILORS WITH PERMANENT CHANGE OF STATION ORDERS TO MARINE CORPS BASE CAMP LEJUENE NORTH CAROLINA OR NAVAL SUPPORT ACTIVITY PANAMA CITY FLORIDA. Effective immediately, all Sailors in receipt of permanent change of station (PCS) orders to Marine Corps Base (MCB) Camp Lejeune North Carolina or Naval Support Activity (NSA) Panama City, Florida may be approved for delayed dependent travel (DDT) until 1 May 2019. Due to the short duration impact of these type messages, they are not routinely added to the Travel SOP reference listing. Again, as with the Hurricane Florence situation in September, continue to remind CPPAs and commands the importance of RED/DA updates when there are changes. 6. NAVADMIN 279/18 PERFORMANCE EVALUATION TRANSFORMATION 7. NAVADMIN 280/18 CLOSURE OF THE BLENDED RETIREMENT SYSTEM ENROLLMENT PERIOD This NAVADMIN reminds eligible Sailors that there are only a few weeks left until the blended retirement system (BRS) enrollment period ends. As previously announced the BRS enrollment period will remain open until 31 December 2018. 8. NAVADMIN 281/18 MILITARY JUSTICE ACT OF 2016 TRAINING REQUIREMENTS FOR COURT – MARTIAL CONVENING AUTHORITIES AND OFFICERS AUTHORIZED TO ADMINISTER NON-JUDICIAL PUNISHMENT. Effective 1 January 2019, the National Defense Authorization Act (NDAA) authorizes changes to the UCMJ. Court martial convening authorities and officers authorized to administer Non-Judicial Punishment shall ensure they understand the changes to the UCMJ prior to 01 Jan 2019. Judge advocates have received training on the changes to the UCMJ and have training materials available. 9. NAVADMIN 283/18 LOSS OF AMRDEC SAFE 3. In addition, there were MILPERSMAN updates, cancellations, consolidations and/or new issuances. The changes are detailed below. MPM Change 65 Update is ongoing. As of 07 December 2018, (47) Change 65 articles have been updated/newly issued/consolidated/cancelled and are accessible at http://www.public.navy.mil/bupers-npc/reference/milpersman/Pages/Articles-Updates.aspx PAYPERS Community Users are highly encouraged to review updated articles that pertain to their processes and transactional roles/responsibilities for any new requirements. 4. CPPA UPDATE: PERS 2 has completed minor administrative updates to the handbook for the Command Pay and Personnel Administrator (CPPA). Refer to the NPC CPPA Resources page at http://www.public.navy.mil/bupers-npc/support/paypers/cpcresources/Pages/default2.aspx. Locate the link to the "CPPA Handbook" in the top right-hand corner of the page, under "User Aids." Please send your feedback regarding the CPPA Handbook to PERS – 21 Talent Management. 5. POC: Mr. Wayne Ross, PERS-21, 901-874-2179/DSN 882-2179, wayne.ross@navy.mil.// BT #0001 NNNN